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Submitting a FOIA Request



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Submitting a FOIA Request - Freedom of Information Act (FOIA)

The Virginia Freedom of Information Act (located at § 2.2-3700 et seq. of the Code of Virginia) guarantees citizens of the Commonwealth and representatives of the media access to public records held by public bodies, public officials, and public employees.  For an overview of the rights of requesters and the responsibilities of the Town of Warrenton under the Virginia Freedom of Information Act, please click here.

To request records from the Town of Warrenton, please direct your request to the Town's FOIA Officer:

FOIA Officer:     Elizabeth Gillie
Mail:    P.O. Box 341
     Warrenton, VA  20188
Fax:     (540) 349-2414
Phone:    (540) 347-1101
 email:    egillie@warrentonva.gov

Your request does not have to be in writing; however, submitting a request in writing creates a record of the request and provides the Town with a clear statement of the records you are requesting.

There is no formal required language, however, you should be as specific as possible so we can get the information you are looking for as accurately as possible.  Please include a phone number and/or email address where we can contact you if we need to clarify your request.

After the Town receives your request for records, the Town has 5 business days to respond to you, either by asking for more details about the request; filling the request; filling part of the request; denying the request; or letting you know that if all or part of your request is denied, the Town will state what parts of the Freedom of Information Act exempt that information from mandatory public release.  (Some common exemptions include personnel records, medical records and information that is part of criminal investigations.)

The Town is permitted to charge only for the actual costs of responding to your request. If the estimated costs exceed $200, you may be required to pay a deposit (not to exceed the amount of the estimate) before processing your request. Additionally, if you owe the Town money from a previous request that has remained unpaid for more than 30 days, the Town will require you to pay the past-due bill before processing any subsequent records requests. No public body shall impose any extraneous, intermediary, or surplus fees or expenses to recoup the general costs associated with creating or maintaining public records or transacting the general business of the public body.  

Any duplicating fee charged by a public body shall not exceed the actual cost of duplication.  All charges for the supplying of requested records shall be estimated in advance at the request of the citizen as set forth in subsection F of § 2.2-3704 of the Code of Virginia.  

A schedule of the Town's costs per page and material costs are outlined below.

Copying costs shall only be assessed on public records that are printed, not on public records that are provided electronically to requesters. The Town may charge for the actual cost of the medium by which the information is provided (e.g., CD, DVD, flash drive, etc.).

Black and White copy $0.08/page
Color Copy $0.15/page
Large Plats $5.00/page
DVD $1.00/disc
Flash Drive $4.00/drive


Note that FOIA does not require governments to create records that do not currently exist.